Privacy Policy

Data privacy notice

The Parochial Church Council (PCC) of St Oswald’s Church, Leathley

  1. Your personal data – what is it?
    Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession The processing of personal data is governed by the General Data Protection Regulation (“GDPR”).
  1. Who are we? 
    The PCC of St Oswald’s Church is the data controller for the purposes of the GDPR (contact details below).  This means it decides how your personal data is processed and for what purposes.
  1. How do we process your personal data?
    The PCC of of St Oswald’s Church, Leathley complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  1. What is the legal basis for processing your personal data?
    Most of your personal data is processed because it is necessary for our legitimate interests, that is, to enable the church to fulfil all aspects of its mission , including to provide ecclesiastical services, pastoral and spiritual care and carry out other activities for the benefit of the public. This may include fundraising activities from time to time. We will always take into account the impact of our processing on your interests, rights or freedoms.

Similarly, as a religious organisation, we may, with appropriate safeguards, process information about your religious beliefs in the course of our legitimate activities provided that: (i) the processing relates solely to the members or to former members of the church or to persons who have regular contact with it in connection with its purposes and (ii) your personal data is not disclosed to third parties without your consent.

Some of our processing is necessary for compliance with a legal obligation. For example, we are required by the Church Representation Rules to administer and publish the Electoral Roll and under Canon Law to announce forthcoming weddings by means of the publication of banns.

We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. For example, processing your personal data in connection with the hire of church facilities.

  1. Sharing your personal data
    Your personal data will be treated as strictly confidential. It will only be shared with third parties if required by law, in order to protect your vital interests, when it is in the public interests to do so, or with your consent. Otherwise, your personal data will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.
  1. How long do we keep your personal data?
    We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website: see

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 7 years after the tax year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

  1. Your rights and your personal data  
    Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

When exercising any of the above rights, in order to process your request, we may need to verify your identity for your security. In such cases, we will need you to respond with proof of your identity before you can exercise these rights.

  1. Further processing
    If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
  1. Contact Details
    To exercise all relevant rights, queries of complaints please in the first instance contact the Parish Administrator at St Oswald’s Church, Leathley Lane, Leathley, LS21 2JU – Telephone 0113 203 7754

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.